Vendor Information

PLEASE READ THE FOLLOWING IMPORTANT VENDING INFORMATION.

If you are interested in being a vendor at the Solvang Greyhound Fest 2016, please contact Dana Provost,
Solvang Greyhound Fest Vendor Coordinator, at stealthn@cox.net.

In order to reserve your vendor space for 2016, you will have to send in full payment for your vendor space. The deadline date for full payment to reserve your vendor space(s) is December 31, 2015. If you are interested in vending, you may register this year by Paypal or Mail-In registration. REGISTRATION IS NOW OPEN.

Vendors will be located in Veteran’s Memorial Hall in the Large Hall. There will be no hotel or room vending outside of Veteran’s Hall. A one shop location for all registered vendors will be located at Veteran’s Hall.

Booth fee is $75.00 for one 10’ X 8’ MARKED space per vendor that includes one table and two chairs ($75.00 for any additional 10’ X 8′ space). We are requesting a donated item ($50 value) from each vendor for the silent/live auction. The deadline to mail in your donation will be January 15, 2016 – IF YOU ARE BRINGING YOUR DONATION TO THE GATHERING PLEASE BE SO KIND AS TO EMAIL
DANA PROVOST @ STEALTHN@COX.NET WHAT YOUR DONATION WILL BE SO THAT WE MAY HAVE YOUR ITEM IN OUR DATABASE.
If mailing the donated item, mail directly to:

GREYTLegs c/o Teri Rogo
115 W Runion Dr.
Phoenix, AZ 85027
No refunds – if you are unable to attend the fees will be considered a donation to GreytLegs.

Location specifications are not guaranteed. Table coverings will NOT be provided. Vendors will be responsible for their own table covering. Table sizes may vary from 6 ft. to 8 ft. long. Please bring your own assistant or make arrangements with another vendor to watch your table if you need a break. The Event coordinators will not provide relief assistants. Building will remain open during the hours of the gathering but will be locked at night and reopened each morning for business.

Vendor hours have been set by Teri Rogo, Main Event Coordinator of Solvang Greyhound Fest 2016. The vendor hours are non-negotiable. The Veteran’s Memorial Hall contract has eliminated Sunday for vending. These are the hours that we have contracted for:

SET UP: Thursday, February 18, 2016 (7 pm – 10 pm)

BREAKDOWN:
Saturday, February 20, 2016 (9 pm – midnight non-negotiable)

VENDING WILL OCCUR ONLY ON FRIDAY AND SATURDAY

VENDING HOURS:

FRIDAY, February 19, 2016: 10 AM to 4 PM – BREAK – 7 PM to 10 PM

SATURDAY, February 22, 2016: 12 PM to 4 PM – BREAK – 8 PM to 10 PM

In the event of rain on Saturday morning, which will cause cancellation of the Solvang Streak, vending will open at 9:00 AM

Vendor hours are always subject to change to the discretion of the Event Coordinator

ALL VENDORS WILL BE RESPONSIBLE FOR THEIR OWN ROOM RENTAL. VENDOR REGISTRATION COVERS BUSINESS LICENSE, ADVERTISING, RENTAL SPACE AT VETERAN’S MEMORIAL HALL, AND A TABLE WITH 2 CHAIRS.

PLEASE NOTE: VENDORS WILL BE RESPONSIBLE FOR THEIR OWN ITEMS. IF YOU HAVE SOMETHING YOU DO NOT WANT DAMAGED, PLEASE KEEP IT OUT OF REACH OF THE DOGS. AT THE TIME OF VENDOR CLOSING ON SUNDAY, ALL VENDORS MUST PACK UP THEIR OWN WARES FIRST BEFORE LEAVING THE BUILDING. DO NOT RELY ON SOMEONE ELSE TO PACK UP FOR YOU OR CLEAN UP AFTER YOU.

Vendors are responsible for their own merchandise, whether lost, stolen, or damaged or any theft of monies. Vendors will be responsible for their own clean up and any damage done to their own vendor space. All vendors will be responsible for arranging to pick up their own products shipped in advance. Contact the motel desk of where you have reservations at upon arrival and request your products that were shipped in advance.

ALL VENDORS ARE RESPONSIBLE FOR COMPLYING WITH CALIFORNIA LAW and will need to obtain a sellers sales tax permit. Vendors will have to charge tax of 8.00% on any “tangible” item(that is the tax in Solvang). Here is a link to the information to obtain a seller’s sales tax permit:
California Sales Tax Information

SHIPPING PRODUCTS IN ADVANCE:

If you are a vendor that needs to send your products ahead of time, you can make arrangements with the Royal Copenhagen Inn to hold your packages if necessary. Address to mail your products to:

(PLACE ON BOXES HOLD FOR GREYHOUND GATHERING)
c/o THE ROYAL COPENHAGEN INN
1579 Mission Drive
Solvang, CA 93463

Phone: 1-800-624-6604

This plan has been approved by Main Event Coordinator, Teri Rogo – Solvang Greyhound Fest
2016.